They send reminders.
ChairMint fills chairs.
Reminder and messaging tools send texts and leave the rest to your front desk. ChairMint finds the gap, picks the most valuable patient for it, reaches out by AI voice call, text and email, and books the appointment, with your approval. It works with your practice software through our integration partners.
No contracts to sign for the audit. Takes about 2 minutes to request.
Why ChairMint
They send reminders. ChairMint fills chairs.
Fills the schedule end to end.
ChairMint finds the gap, picks the right patient, reaches out and books it, with your approval. Reminder and messaging tools send the message and leave the follow-up work to your staff.
Revenue-smart matching.
Every open slot is matched to the most valuable appointment, ranked by overdue recall, unscheduled treatment, insurance benefits remaining this year, and patient preferences. Built by a founder with dental billing and revenue cycle experience.
AI voice calls, plus text and email.
Many patients never answer a text. ChairMint calls them with a friendly AI voice that's clearly identified as automated, and follows up by text and email.
Works with your existing software.
ChairMint connects to your current practice management system through established integration partners. No new platform, no lock-in.
Done-for-you option.
Want it handled? The ChairMint team monitors your schedule and fills it for you, included in your $59 per attended appointment at no extra cost.
Pay only for results.
$59 per attended appointment, with a $149 monthly minimum and a $599 monthly cap, so it's an easy yes.
Reminder tools vs. ChairMint
| Reminder & messaging tools | ChairMint | |
|---|---|---|
| Finds open slots and cancellations | Often manual | Automatic |
| Picks who to call | Staff decide, or blast the whole list | Ranked by value: recall, unscheduled treatment, remaining benefits, preferences |
| Outreach | Mostly texts and emails | AI voice calls + text + email |
| Books the appointment | Staff follow up | ChairMint books it (with your approval) |
| Practice software | Often tied to their platform | Works with your practice software through our integration partners |
| Someone to run it for you | No | Optional done-for-you team, included in the price |
| Pricing | Monthly subscription | Pay per attended appointment ($149/month minimum, $599/month cap) |
Finds open slots and cancellations
Reminder tools: Often manual
ChairMint: Automatic
Picks who to call
Reminder tools: Staff decide, or blast the whole list
ChairMint: Ranked by value: recall, unscheduled treatment, remaining benefits, preferences
Outreach
Reminder tools: Mostly texts and emails
ChairMint: AI voice calls + text + email
Books the appointment
Reminder tools: Staff follow up
ChairMint: ChairMint books it (with your approval)
Practice software
Reminder tools: Often tied to their platform
ChairMint: Works with your practice software through our integration partners
Someone to run it for you
Reminder tools: No
ChairMint: Optional done-for-you team, included in the price
Pricing
Reminder tools: Monthly subscription
ChairMint: Pay per attended appointment ($149/month minimum, $599/month cap)
General comparison of typical reminder and messaging tools; features vary by product. ChairMint is in pilot.
How it works
Connect. Match. Fill.
Connect.
Link ChairMint to your practice management system. We read your schedule, waitlist, recall list and unscheduled treatment. Your current workflow stays the same.
Match.
When a slot opens, ChairMint ranks patients by value and fit: overdue recall, unscheduled treatment, insurance benefits remaining this year, provider, procedure and time preferences.
Fill.
With your approval, ChairMint reaches out by AI voice call, text or email, then books the confirmed patient into the slot. No follow-up work for your front desk.
Features
Everything you need to keep chairs full.
Cancellation rescue.
Same-day and next-day openings get matched to patients in minutes.
Smart waitlist.
Patients who want an earlier appointment get first dibs.
Recall and hygiene reactivation.
Bring overdue hygiene patients back on the books.
Unscheduled treatment follow-up.
Gently nudge patients with diagnosed, unscheduled treatment.
Text, email and AI voice.
Reach patients the way they actually respond.
Approval-required by default.
Nothing goes out without your team's OK. Turn on auto-send only for the message types you choose.
Practice analytics.
See open time, filled time, recovered production and which channels work best.
Revenue-smart matching.
Each slot goes to the most valuable appointment, not just the next name on the list.
Works with your software.
Connects to your practice management system through our integration partners.
Done-for-you option.
Our team can monitor and fill your schedule for you, at no extra cost.
Built by billing people.
Built by a founder with years of dental billing and revenue cycle experience.
Who it's for
Made for busy dental teams.
Single-location practices
that lose hours every week to cancellations and no-shows.
Growing groups
that want one view of open chair time across offices.
DSOs
that need consistent, measurable schedule fill across many locations.
Office managers and front desk teams
who are tired of working the phones to fill holes.
What's an empty chair worth?
Every unfilled hour is production you can't get back. Here's a simple way to think about it.
Illustrative example only. Not a result or guarantee.
A practice has 6 unfilled hygiene hours a week. At an example value of $150 per hygiene hour, that's $900 a week, or about $3,600 a month in open chair time. If ChairMint helped fill even a third of those hours, that would be about $1,200 a month in recovered production, compared with $59 per attended appointment, capped at $599 a month.
Est. monthly recovered production
$1,188
Est. ChairMint monthly cost
$472
8 attended appointments × $59, $149 min, $599 cap
Assumes 4 weeks per month and treats each recovered hour as one attended appointment. Illustrative estimate only. Not a guarantee.
FAQ
Questions, answered.
Ready for a fresher schedule?
Find out how much open chair time you have, free.